In a few simple steps, this manual will introduce the basic functions of the system and teach you how to use it effectively.
Book your first meeting immediately after having read this manual. It’s simple, we promise!
You can book a meeting room in two ways:
Remotely via Google Calendar or Outlook using a PC, tablet or mobile phone.
Directly at the meeting room using a reservation device.
Remote reservations (calendar)
The reservation of the meeting room through an email client is made in the standard way, exactly as you are used to. In your email client, create an event, choose a meeting room and invite other participants. The scheduled meeting will be visible on the display of the meeting room device immediately after the reservation is made.
When you arrive at the scheduled meeting, confirm your attendance on the display of the meeting room device by pressing the Confirm button.
Ad-hoc reservations (direct)
Make a reservation through a meeting room device in a matter of seconds.
The following chapters will explain the meaning of the app icons first.
App icons
How to make a reservation from tablet
Follow the on-screen instructions. When making a reservation, you can use the Book another meeting room function or Planning meeting function.
Immediate reservation of available room
The meeting room is available and you want to make a reservation.
See this video tutorial or follow the instructions below:
Press Add the button icon on the left.
Choose the time of the meeting from the options available.
Enjoy your meeting.
Immediate reservation of other room
The meeting room is booked or available, but not suitable for your meeting.
Use the Book another meeting room function. You can see other available meeting rooms in the company directly on the device and book the most suitable one.
Press the Calendar icon on the right.
Choose the meeting room on the left.
Choose the time of the meeting from the options available.
Enjoy your meeting.
Schedule in advance
Plan your meeting directly on the device screen and book your room in advanced.
Press the Add button icon on the left.
Press the Schedule meeting button.
Choose the time of the meeting from the options available Schedule meeting.
Your reservation is created
Book another meeting room
This new function allows you to book any room on the display of a meeting room device. Users can see all the meeting rooms in the company directly on the reservation device, and choose and book an available room suitable for their needs quickly and easily, using a ‘television panel’.
You can book any meeting room using any reservation device in the building. This function has proven to be ideal for organisations with large premises
or offices on several floors.
