Office 365
Schedule a meeting from the Calendar App in Office 365.
Calendar App
Log in to your account at https://portal.office.com.
Open the Calendar app (the last icon on the app list) in the Office 365 main menu.
Scheduling a Meeting (an Event)
To create a new item in the Calendar app:
Tap the New button or double tap an open time slot in the agenda.
Double tapping open time slot in the agenda.
Booking a Meeting Room
In Details, select the date and time of your meeting first. Just fill in the Start and End fields highlighted below.
Start of the event.
End of the event.
Add a title for the event.
Add a location or a room field.
When you tap the Add a location or a room field, a pop-up window will appear. To see all available rooms, tap the Add room item.
A list of available rooms will appear. Make sure the Available rooms tab is active to see only rooms which are not booked at the time of your meeting.
Select any suitable room.
Once a room is selected, the Save button in the top left corner of the event details changes into Send. Sending your event will confirm the meeting and the booking.
Short after you send your request you will receive a confirmation message.
If your booking is declined (e.g. because a colleague has just booked the room), edit your event and select another available room.
Microsoft Outlook for Mac
Check how to schedule a meeting in Microsoft Outlook for Mac.
Opening Calendar in Outlook
Start Microsoft Outlook and open Calendar
(by tapping the calendar icon in the left bottom corner or using the ⌘+2 shortcut).
Schedule a Meeting
In the calendar, tap the Meeting button, or right-click on an open time slot in the agenda to display a context menu and select New Meeting.
Tapping the Meeting button.
Right-clicking on an open time slot in the agenda.
New Meeting time in the context menu.
Create a meeting dialog box.
Booking a Meeting Room
In meeting details, enter the title of the event (the Subject field). Then tap the Room Finder button.
Subject - name of the event.
Room Finder button.
Fill in the Starts and Ends fields to book the time for your meeting.
Select a suitable available room list from the Choose a room list field.
Select a room list.
A list of rooms available at the time of your meeting will appear. Then select any suitable room.
Once you select a room, tap the Send button in the top left corner of the event details. Sending your event will confirm the meeting and the booking.
Short after you send your request you will receive a confirmation message in a Mac OS notification (information in the top right corner of the screen).
If your booking is declined (e.g. because a colleague has just booked the room), edit your event (double tap the calendar event or right-click to open a context menu and then select Open) and choose another available room in the Room Finder.
